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Notion and WordPress are two popular platforms for building knowledge bases. But which one is the better choice for your business? In this blog post, we’ll compare Notion vs WordPress head-to-head, so you can decide which platform is right for you. We’ll cover the following topics:
So whether you’re just starting with a knowledge base or you’re looking to switch platforms, read on to learn more about Notion and WordPress!
When creating a knowledge base, selecting the right platform is crucial. Notion and WordPress are both popular choices, each with its own set of features and benefits. While Notion is known as a self-contained content platform with a limited feature set, it may not be the perfect tool for you if you’re looking to create something more than a knowledge base. For example, if you’re looking to create a fully featured website with landing pages, product pages, a media library, and additional plugin integration, WordPress might be a better option for you. However, WordPress does come with its own sets of drawbacks, such as a steeper learning curve and the need to set up your domain, hosting, theme, and plugins.
Additionally, WordPress is a bare-bones CMS platform, so you’ll need to install a dedicated knowledge base builder like EazyDocs KB, Echo KB, Heroic KB, or BetterDocs to create a comprehensive knowledge base. On the plus side, WordPress is highly customizable, so you can tailor your wiki site to your specific needs.
Notion is an all-in-one cloud-based platform that creates a virtual workspace for productivity & team collaboration. Notion helps improve real-time teamwork, task management, and project coordination with its simple content editor layout. With Notion teams can work across devices on documents, tasks, notes, wikis, and databases. Imagine a dedicated workspace for your team’s project—a hub where documents sync in real time, keeping everyone aligned. Notion workspaces can also double down as a place where you can host your company guidelines, knowledgebase, documentation, project changelog, timeline, and more.
Notion is renowned for its user-friendly content editor interface, making it easy for individuals and teams to create and manage content. Its drag-and-drop functionality simplifies the process of structuring your knowledge base.
Users are free to create content block structures and move the content blocks however they please.
Although not on the same level as a comprehensive CMS like WordPress. Notion features an easy template creator and importing system. But features and possibilities are limited with the free Notion plan. You can organize information using databases, tables, and various templates, making content management a breeze.
Recently Notion has featured a built-in AI writing assistant called Notion AI. Although it is great to have a built-in AI tool for lead and idea generation. But it’s not quite there yet like more mature dedicated AI platforms like ChatGPT, Gravity Writer, Writesonic, Copy.AI, etc.
Throughout our testing Notion AI has proven to be good/bad in the following:
Team collaboration is at the heart of Notion. Multiple users can collaborate on the same document simultaneously, making it an ideal choice for teams working on a knowledge base. But you can only invite 10 team members to work on a single knowledge base at a time. The invitation process is super simple, you can directly send it to your Notion group, Slack, or invite via email. Notion pages can be shared on additional platforms with addon integration as well.
The notion comes with quite a few robust knowledge base templates to work with. If you’re looking for something unique you can create your template or opt-in for a community made from the community marketplace.
While Notion offers a simple and elegant way to manage content, it might lack the robustness that WordPress provides for managing larger and more complex knowledge bases. For example, popular knowledge base sites usually feature important features such as a contact form, community forum, support portal, etc. Which Notion lacks and requires third-party apps.
Notion’s SEO capabilities are limited compared to WordPress, which could impact the discoverability of your knowledge base. On top of that page indexing on search engine platforms like Google, Bing, Yahoo, etc. is not available for free users.
Notion’s pricing structure can be higher than alternatives, especially if you’re considering a larger knowledge base with multiple users.
At its core, WordPress is the go-to platform for creating websites and blogs. It dominates the web, driving over 43.3% of all sites. It’s open-source under GPLv2, letting anyone modify it for free.
It’s a content management system, that simplifies website management without coding. WordPress empowers everyone, even non-developers, to build websites. Users can even run multiple subdomains using WordPress that can host different types of content that are different from the main domain, which is very powerful for power users.
While WordPress itself is a CMS without inherent knowledge base capabilities, it can be empowered with plugins like EazyDocs KB Builder for effective knowledge base management.
WordPress starts off as a barebones platform upon setup. But what makes WordPress superior to Notion is the fact users have the option to add any feature set they need using plugins.
This list can go on and on forever since WordPress is one of the oldest and largest website-building platforms to date. It continues to grow thanks to its large community of developers, designers, and WordPress development studios.
With more than 58,000 free plugins, WordPress is one of the most popular content management systems (CMS) today. – Hostinger
WordPress is just great for hosting knowledge bases even though you require a third-party KB plugin for this. Most of the top brands, companies, educational platforms, and product development teams use WordPress to host their knowledge bases.
With a powerful Knowledge Base Builder like EazyDocs, users can use the already popular Gutenberg block editor to create their knowledge base content. The EazyDocs plugin dashboard becomes the control center for organizing knowledge, encompassing document titles, nested documents, internal documentation, password-protected content, and more. EazyDocs is a great knowledge base builder that can even help users create wiki pages, product documentation, cheatsheets, and more.
With WordPress, you can assign users to access your website with assigned roles and permission. And allow real-time content collaboration with the EazyDocs content collaboration feature, which lets multiple users with any limitations access documents and work together.
For more information:
WordPress Content Collaboration for Knowledge Base How to Make a Collaborative Wiki
WordPress boasts a massive community of developers and users, which means you can find solutions, support, and plugins to enhance your knowledge base.
If you run into any kind of problem with WordPress, rest assured there is a tutorial, documentation, or a blog post with solutions to that problem.
WordPress has a strong SEO foundation, allowing you to optimize your knowledge base content for search engines and increase its visibility. With WordPress, you won’t have to be worried about indexing your knowledge base. To boost your search engine ranking chances you can install a free SEO plugin like RankMath, Yoast SEO, AIO SEO, etc. These will help you go through all the necessary website settings for a good SEO result. Furthermore, WordPress extends the opportunity to integrate search engine monitoring through dedicated plugins that seamlessly connect to your verified accounts like Google Analytics.
Since WordPress is an open-source platform it’s completely free to use. To operate a website created with WordPress you just need a third-party hosting, domain name. Even if that is affordable with WordPress you can opt-in for a domain/hosting combo deal. And if you choose to use only free themes and plugins further reducing your cost.
It’s not always smooth sailing with WordPress.
WordPress’s steeper learning curve might require some technical expertise, particularly if you’re new to website management. But it’s easy to start learning since there are so many great WordPress educators online helping newcomers with tips & tricks, WordPress tutorials, and more.
While WordPress is versatile, it might not offer the same level of flexibility and collaborative capabilities as Notion, especially for simultaneous document editing. As mentioned earlier it’s a barebone CMS you’ll need to add plugins like EazyDocs to add a collaborative aspect to your website. And you’re not limited to EazyDocs there are other better alternatives to EazyDocs that can bring the same real-time team collaborative feature to your site.
Setting up and maintaining a WordPress site, might involve more technical know-how compared to Notion.
Since you’re dependent on a theme & multiple plugins to add features to your WordPress website. If any issues crop up one could potentially impact your overall performance or lead to conflicts.
As we wrap up this exploration of Notion and WordPress for building knowledge bases, your decision lies ahead. To guide you, consider your goals and needs. If streamlined collaboration and simple organization are paramount, Notion’s interface excels. However, if you’re after a comprehensive online presence, WordPress with plugins like EazyDocs KB Builder is your canvas. Both offer learning curves, but ample support awaits. Your choice hinges on your business’s trajectory and feature requirements. With Notion’s collaboration or WordPress’s expansiveness, you’re poised to create an impactful knowledge base. So, weigh your priorities and embark confidently on your chosen path.
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