Best Documentation Plugins for WordPress in 2023

Best Documentation Plugins for WordPress in 2023

Are you tired of spending hours documenting your project/product manually? Do you find it hard to keep track of all the changes you make to your product? If so, you’re not alone. 

Thankfully, using any of the best WordPress documentation plugins available can simplify this process for you. 

In this article, we’ll explore the best WordPress documentation plugins for 2023 – to help you choose the best WordPress plugin that fits your needs & build robust information-oriented documentation.

Here are a Few Options Before We Begin:

  • Determine your documentation needs
  • Look for a user-friendly plugin
  • Check for plugin customization options
  • Check for readability & content layout options
  • Content nesting, link insert, embedded content function
  • Shortcode support
  • Consider integration with other tools
  • Ensure regular updates and support

y considering these factors, you can find a documentation plugin that fits your needs and helps you streamline the process of creating high-quality documentation with ease.

So, let’s dive in and find the best documentation plugin for your WordPress website.

The Best WordPress Documentation Plugins for 2023

Discover the top WordPress documentation plugins for 2023 and unlock the power of comprehensive documentation, seamless integration, and enhanced user experience on your website.

Documentation PluginFree VersionPremium Pricing
Heroic KB$149.50/Year
weDocs100% Free
ECHO KB$46/Year
BWL KB Manager$39

EazyDocs – Documentation Builder Plugin

EazyDocs – Most Powerful Knowledge base, wiki, Documentation Plugins

EazyDocs is a top-tier, all-in-one documentation builder that simplifies the process of creating & managing documentation for your WordPress website, right from a functional, streamlined plugin dashboard. 

With its intuitive interface and powerful features, EazyDocs enables you to generate professional-quality documentation with ease. 

The plugin offers a range of customizable templates and styling options, allowing you to create documentation that matches your brand’s style and voice. 

EazyDocs also includes an advanced search feature, making it easy for users to find the information they need quickly. 

Whether you need to create user manuals, FAQs, or technical documentation, EazyDocs has you covered. 

With its user-friendly design, advanced features, and comprehensive support, EazyDocs is an essential tool for anyone looking to create high-quality documentation for their WordPress site.

EazyDocs & WordPress: The Perfect Combination

To put it in layman’s terms: EazyDocs essentially helps users create streamlined, pixel-perfect content structures & layouts. And the best WP plugin combines this feature with the WordPress CMS to provide an easy documentation-building tool for WordPress websites. 

With EazyDocs, each piece of documentation can be individually configured to showcase text content and embedded videos. Create informative listicles & bullet points using EazyDocs WordPress block editor widgets, reader feedback function with notifications & voting system, and much more. 

And all of these features are powered by the core WordPress CMS without any additional plugin support. 

EazyDocs Documentation Builder Plugin Screen

Key Features of the Eazy Docs Documentation & Knowledgebase Plugin:

  • Sorting order with nesting & sub-nesting functions
  • Glossary documentation layout
  • Elegant & easy to follow plugin dashboard
  • Optimized design for optimal readability
  • SEO-optimized & light-weight
  • Integration with popular plugins: like WooCommerce and bbPress, etc
  • Integrated schema
  • Multilingual & RTL support
  • On Demand Asset Loading
  • Live Customizer
  • Shortcode support
  • Advanced settings
  • Ajax Live Search with Doc Helper Assistant
  • Compatible with all the popular WordPress themes such as – DIVI, Astra, etc
  • Custom Gutenberg Block Builder Widgets
  • Visitor interaction & feedback function

Common Use Cases

The EazyDocs – Documentation Plugin’s potential use cases are: 

Product & Project Documentation: EazyDoc’s easy-to-use documentation builder makes it an ideal choice for creating detailed product docs with complex layouts and a knowledge base guide. 

Self-help Center: The plugin can essentially reduce the workload of your customer support & support engineers by creating a robust self-help center. 
Knowledge Base & Wiki Page: The plugin can help you create wiki & knowledge base pages on any topic, providing visitors with valuable knowledge & insight.

EazyDocs Plugin Settings Menu

Heroic Knowledge Base & Documentation Plugin

Heroic Knowledge Base

Heroic Knowledge Base is a comprehensive premium plugin that provides a unified knowledge base and documentation solutions. Enabling you to incorporate an easy-to-use documentation creator dashboard right on your WordPress website.

Using the built-in WordPress editor, you can create your documentation on the backend, and organize your articles using categories, tags, & drag-and-drop functionality.

Heroic Knowledge Base Plugin Feature Set

Additionally, Heroic Knowledge Base is designed to offer a seamless user experience for your site visitors. With a search bar and intuitive navigation menu, that can easily find the information they need. 

Also, customize the layout and styling of your knowledge base to match your website’s branding and design.

Overall, Heroic Knowledge Base is a powerful tool that simplifies the process of creating and managing documentation for your website, making it easier for both you and your users to access the information they need.

Key Features: 

  • User-friendly interface
  • Customizable layout and design
  • Categories and tags
  • Drag-n-drop doc organization
  • Integration with popular plugins: like WooCommerce and bbPress, etc
  • Built-in analytics tools
  • Multilingual support
  • Mobile responsive

BetterDocs – Knowledge Base WordPress Plugin

BetterDocs Knowledge Base WordPress Plugins

BetterDocs is a comprehensive free WordPress documentation plugin. That enables you to produce high-quality documentation, articles, wiki pages, and present them in a user-friendly knowledge base. 

The easy-to-use WP plugin can also provide users with an analytics data set by tracking documentation helpfulness & searches. 

The plugin also has a Pro version that comes with a range of useful features that allow you to customize your knowledge base and enhance your user experience. 

Additional article organization features using categories and tags, & customize the layout and design of your knowledge base to match your website’s branding. 

The plugin also includes a powerful search bar that enables users to quickly and easily find the information and so much more. 

Key Features:

  • Customizable knowledge base layout
  • Doc organization using categories & tags
  • AI-powered smart search
  • Live search shortcode
  • Analytical tools
  • Custom templates
  • Multilingual support
  • Responsive design

weDocs – Knowledgebase and Documentation Plugin

weDocs – Knowledgebase and Documentation Plugin

weDocs is a powerful WordPress documentation plugin that allows website owners to easily create and manage documentation sections for their products, services, or online courses.

The plugin offers a simple and intuitive interface for creating and organizing documentation articles. You can add multiple categories and subcategories to organize your content, and each article can have tags for easy search and retrieval. 

It also supports rich media, so you can add images and videos to your articles to enhance their visual appeal and make them more engaging for your users.

weDocs comes with a customizable theme that integrates seamlessly with your WordPress website. The theme is responsive, which means it will look great on all devices, including desktops, laptops, tablets, and smartphones. 

The plugin also includes a search function that allows users to find specific information quickly and easily.

Other features of weDocs include the ability to create user accounts for your documentation website, custom branding options, and support for multiple languages. 

Overall, weDocs is an excellent documentation plugin for WordPress that offers a simple and effective way to create and manage a knowledge base or documentation website. 

Key Features:

  • Simple and intuitive interface
  • Responsive and customizable layout
  • User account management function
  • Custom branding options
  • Live search function
  • User feedback & comments
  • Analytics & insight tools

ECHO Knowledge Base for Documentation WordPress Plugin

Knowledge Base for Documentation WordPress Plugin

Echo is a simple ChatGPT like AI-powered documentation creation tool that can greatly impact the quality of your documentation creation process. For maximum creative liberty and freedom, Echo harnesses the power of the WordPress CMS text editor function in conjunction with its preset demo pages and layouts.

Echo promises a simple documentation creation process without leaving any important feature sets behind. 

Key Features:

  • The Echo Knowledge base plugin offers 14+ preset demos & layout options
  • Search box with analytics tools
  • Five-level documentation hierarchy
  • Layouts based on – basic style, tabs, & categories
  • Support for popular page builder plugins
  • WCAG accessibility
  • Contact form creation

BasePress – Documentation & Wiki Plugin for WordPress

Knowledge Base documentation & wiki plugin – BasePress Docs

BasePress is another powerful documentation plugin that is jam-packed with features and has some cool tricks up its sleeve. BasePress’ dashboard makes it easy to create and manage complex documentation and wiki pages with ease. 

The plugin’s interface makes it an ideal choice for creating self-service centers and reliable reference points for employees and support staff. The plugin comes with three unique built-in themes to choose from and a high level of customizability.

Key Features:

  • Easy-to-follow setup process Wizard
  • Single or multiple-page knowledge base
  • Build a single or multiple knowledge base
  • Ability to adjust layout & element style
  • Search function with live results
  • Shortcode support
  • Built-in widget support

HelpScout Docs Portal Plugin for WordPress

HelpScout Docs Portal Plugin for WordPress

The CM HelpScout Docs Portal is a WordPress plugin that connects your HelpScout Docs Portal to your WordPress website. It utilizes the latest HelpScout API to display your documentation directly on your WordPress site using a shortcode.

Key Features:

  • Integration: Connects your HelpScout Docs Portal to WordPress seamlessly
  • Comprehensive Support: Add text, images, videos, and tables to your articles for a comprehensive support experience
  • Categorization: Organize your documentation into categories for easy navigation
  • Variety of Shortcodes: Choose from different shortcodes to display single articles or entire categories
  • Versatile Use Cases: Create a help center, FAQs section, or knowledge base to support your customers
  • Customizable Settings: Adjust the plugin’s settings to fit your specific needs
  • Doc Assistant: Doc assistant and chat portal support

BWL Knowledge Base Manager

BWL Knowledge Base Manager Plugin

BWL Knowledge Base Manager is yet another great example of a powerful knowledge base management system with a classic UI style. BWL KB features all the essential knowledge base features and more, like external form, custom permalinks, shortcode editor, unlimited file attachments, etc.

Key Features: 

  • Knowledge posts, category, and tag management.
  • Ajax live search function.
  • Sortment of knowledge base layouts.
  • Custom widgets.
  • Built-in accordion function.
  • Display post meta information.
  • Extensive customization of admin panel.
  • Email notification for knowledge base questions.
  • Password protected private posts.
  • Shortcode editor.
  • RTL & WPML supported.

How to Test the Best WordPress Plugins?

Before opting in for any new plugins, especially a premium option, it is already recommended to use it and see if it meets your requirements or not. 

By using a plugin yourself, you can get a better insight into how the plugin functions with your daily workflow, does the plugin create conflict with any of your other WordPress plugins or installed theme, does it provide all the necessary features that you need, etc. 

Before buying a premium plugin, we already recommend using its free version, available in the repository. And if a plugin does have a free version, you can always reach out to the plugin’s development/marketing team to book a demo.

And as for the testing platform, you can use your main CMS dashboard or use a local CMS emulator software such as:

  • Laragon
  • MAMP
  • Local by Flywheel

We recommend the latter, as it won’t cause any problems with your main CMS installation. This way, you can verify your satisfaction with the use of a WordPress plugin before opting in for its premium installation.

Make Better Documentation a Priority Today

Investing time in creating high-quality documentation can greatly benefit your organization and its stakeholders. Don’t wait any longer; start improving your documentation practices today and see the positive impact it can have on your projects and collaborations.

A quality set of documentation can also greatly reduce the workload of your customer service and support engineer staff, freeing them up to work on more concerning issues. 

And also, providing the power of self-service using documentation can greatly boost the confidence in your product among your customer base. 

We hope that you found this piece of content useful; we’ve tried to list some of the best documentation plugins the WordPress community has to offer. Throughout our testing, EazyDocs – Documentation Builder Plugin proved to be an efficient all-in-one documentation plugin that has exceeded our expectations.

Closely followed by other popular names such as Heroic, weDocs, BetterDocs, etc. 

While we’re at it, we can also recommend using a comprehensive WordPress documentation & knowledge base theme optimized for the very set of functions that we’ve discussed in this article. 

Popular documentation themes such as:

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